WCC Meeting: Meeting Minutes 3/24/21
Attendees
Board: Chris Gadsby, WCC Chair; Katie Guske, Treasurer, Dilenia Cordona, Ian Winbrock, Johnny Skirving, Angie Byers, WCC Secretary; Gail Caru-Vetter, Anand Holtham-Keahtley, WCC Vice-Chair Andrew Price
Theresa B, Jubal, Clair Syrett, Cathy Feely, Linda, Phillip, Bee D, Travis Dee, Chuck, Margaret Mazzotta, Susan Thomas, Emily Yates, Alex Fikany, CEPD Sam, Jennifer Hoover, Tara Garkow, Iska Johnson, Kristi Bray-Dragt, Holly Hine, Susan Detroy, Thea Lee, Pee Funk, Sigh O’Nara, Brad Foster, Julie Bowman, Eli Veradas
Council Persons: Claire Syrett, and Emily Semple,
Eugene Police Department: Chuck and Margaret Mazzotta
Action Items
Motions
$4000 to pay a local accountant to digitize WCC financial records for the next treasurer to use. Motioned from Katie, seconded from Margaret. Passed.
$360 Qualtrix subscription for eligibility determinations, especially for vaccine clinic. Motioned from Ian. Chris seconded. Passed.
Website: $8000 from grant money to pay a professional team to build a website for the WCC. The website will be a comprehensive meeting place with the ability to update projects, zoom links, scheduling. It will also look very professional. Margaret motioned. Who would the website be hosted through? Squarespace, which is easy to update. The package includes a year of the use of Squarespace. The website designers will train anyone that wants to know how to use it. WCC at Large Board Member Gail Caru-Vetter: I’m curious about the change from $5000 to $8000. WCC at Large Board Member Ian Winbrock: The Covid funds are being proposed to use for the website to be a trusted brokerage of information. WCC Vice Chairperson Andrew Price (in chat): funds from covid fuckary needs to be directed to that. website needs to be setup from WCC funds. That money can be used to help homeless. I don't feel that's a good use of money. so. as vice chair. I think we need to put our grant money to help not setup a website. that can be funded elsewhere Travis Dee: Bids? WCC at Large Board Member Ian Winbrock: There was not a formal process due to time constraints. WCC at Large Board Member Dilenia Cardona: The city of Eugene does provide us with a website that is ours. Why are we paying for a website if we have one? WCC at Large Board Member Ian Winbrock: They do not provide us with a website, they provide us with a webpage. It is monitored by the city. What we’ve learned is that when individuals have information from trusted community partners they are more likely to get vaccinated. Thea Lee: Is the website linked with emails? Emma Jones: Yes, this company is very experienced. Thea Lee: Could it have a donate page? Emma Jones: yes. WCC at Large Board Member Dilenia Cardona: As far as emails are concerned, has the board ever thought of using Microsoft 365? They offer it at a low cost or free for non-profits. I think that $8000 is a lot of money for a website, as there are a lot of free options out there. Microsoft will provide email, sharepoint, and other things at a low cost. Emma Jones: This is a website that will provide a platform that you cannot get from a free site. WCC at Large Board Member Gail Caru-Vetter: I’d like to point out that we have to spend the grant money by the 31st. We are making sure these resources can be used in the future. Iska Johnson: It’s very important to have a website as a hub. WCC Vice-Chairperson Andrew Price: Putting grant money into our community funding website means that we have to use our website for primarily Covid-information. I don’t think our website needs to be directed around that. WCC at Large Board Member Margaret Steinbrunn: To clarify, my understanding after being on the committee and being at the meetings, we would use it for the set-up. It does not mean OHA will be on our website for years to come. WCC at Large Board Member Ian Winbrock: Both Margaret and Andrew are partially correct. The grant is for education, outreach, and communication. We will continue to have OHA oversight on Covid work on the website if they fund it. They will not have oversight on other items on the page. Motion Passes.
